How to Ask Someone to Be Your Referee Email Examples in UK
When navigating the job search process, you’ll eventually need to supply a list of referees. This typically occurs either during the initial application stage or after an interview. Employers use these referees, alongside professional background checks, to confirm the accuracy of the details provided in your CV and during interviews. It’s essential to ensure that your referees are reliable, knowledgeable about your work, and prepared to vouch for you.
In this article, we will cover how to select the most appropriate referees, request their support, and follow up with them after an interview.
Identifying the Ideal Referees
Begin by compiling a list of potential referees. These could include previous managers, colleagues familiar with your achievements, or individuals you have supervised. If your work history is limited, consider referees from volunteer work or academic figures like teachers or professors.
Generally, it’s best to choose referees with whom you have had recent professional interactions. However, exceptions can be made for respected members of the community, past supervisors, or individuals within the organisation you are applying to. Start with a broad list of potential referees and narrow it down based on the relevance of your relationship, the role you’re applying for, and their ability to speak about your qualifications.
It’s advisable to have four or five referees prepared, even if most companies will only request three. This ensures you have alternatives in case one becomes unavailable.
Informing Your Referees in Advance
Being a referee often involves writing a reference letter, completing a questionnaire, or having a conversation with someone from the hiring team. This is not a minor favour, so it’s important to notify your referees well in advance. Make sure to thank them for taking the time to assist you in your job search.
How to Approach Potential Referees
If it’s been some time since you last spoke to a potential referee, it’s important to reintroduce yourself and update them on your current situation. A great way to do this is by providing them with a copy of your most recent CV. This will help them recall your shared experiences and see how your career has progressed.
Always give your referees the option to decline your request. If they hesitate, respectfully withdraw and move on to another candidate. Preserving the relationship is more valuable in the long term than pushing someone who isn’t fully comfortable with the task.
Email Template for Requesting a Reference
While an in-person or phone conversation may be ideal in some cases, an email is often a convenient way to start the conversation. Here’s an example of how you might ask someone to be a referee:
Subject Line: Reference Request
Dear [Name],
I hope you’re well. I’m currently applying for a [position title] and wondered if you would be willing to provide a reference for me. Having worked together at [Company Name], I feel you could offer valuable insight into my skills and abilities to prospective employers.
I’ve attached my updated CV for your reference. Please let me know if you need any more details from me. Thank you for considering my request, and I appreciate your support.
Best regards,
[Your Name]
P: +44 1234 567890
E: yourname@email.com
Follow-Up Communication
After submitting your referee list to an employer, it’s courteous to follow up with your referees. Inform them about which company may be contacting them and provide any relevant details you have about the questions they might be asked. Additionally, once you’ve secured the role, send a thank-you email to show your appreciation for their support.
Example of a Follow-Up Email:
Subject Line: Reference Update
Dear [Referee’s Name],
Thank you again for agreeing to be a referee. I wanted to update you that I’ve completed the interviews for the [position name] at [Company Name], and they may be reaching out to you soon. If there’s any additional information I can provide, please let me know.
Thanks again!
[Your Name]
Example of a Thank-You Email:
Subject Line: Thank You for Your Support!
Dear [Referee’s Name],
I’m excited to share that I’ve been offered the [position name] role at [Company Name]. I sincerely appreciate your help and support throughout the process.
Best,
[Your Name]
Building Lasting Relationships with Referees
Your referees can be valuable contacts throughout your career. By keeping them updated and showing your gratitude, you’re likely to maintain strong, supportive relationships for future opportunities. Whether for a job in the UK or elsewhere, your network is a key asset in your professional journey.